For wholesale
Quotes, credit and goods that leave the yard
Proforma invoices, customer credit, dispatch and settlements — the parts of wholesale that a retail till was never built to handle.
Proforma PRO-2026-0148
Quote · nothing posted to the books yet
Quote for
Kofi Distribution
Distributor · credit limit GH₵ 25,000
Issued 09 Aug 2026
Valid to 23 Aug
Terms: 30 days
| Item | Qty | Unit | Amount |
|---|---|---|---|
Ideal Milk 160g IDM-160 · carton of 48 | 20 | GH₵ 186.00 | GH₵ 3,720.00 |
Milo Refill 400g MLO-400 · carton of 12 | 15 | GH₵ 240.00 | GH₵ 3,600.00 |
Indomie Chicken IND-CHK · carton of 40 | 24 | GH₵ 98.00 | GH₵ 2,352.00 |
Frytol 5L FRY-5L · single | 30 | GH₵ 142.00 | GH₵ 4,260.00 |
- Subtotal
- GH₵ 13,932.00
- Discount (7%)
- − GH₵ 975.24
- VAT 15%
- GH₵ 1,943.51
- NHIL + GETFund 5%
- GH₵ 647.84
- Total
- GH₵ 15,548.11
Status
- Drafted
- Emailed
- Accepted
- Rung up
Converts once
No stock has moved and nothing has been posted. Both happen the moment a cashier rings it up.
What you get
Where wholesale stops looking like retail
Proforma before the goods move
Quote it, let the customer approve it, and turn it into a sale without keying it twice.
Sell on credit, and get paid
Part-pay a sale and the balance becomes an invoice you can chase. Receivables show who owes what and for how long.
Dispatch and settlements
Track what has left the yard and what has been settled, so delivery and payment are not the same conversation.
Price by customer
Wholesale and retail prices live side by side, so the same product can sell two ways without a second catalogue.
Stock across branches
Transfers, valuation and reorder levels across every location, so you buy for the business rather than the nearest shelf.
Overdue chased for you
Invoices past their date raise notifications on their own instead of waiting for someone to notice.
Who this suits
Made for
- Wholesalers and distributors
- Businesses selling on credit
- Anyone quoting before invoicing
- Operations with a yard or a dispatch step
- Shops that sell both retail and wholesale
Questions we get asked
Can I quote before invoicing?
Yes. Raise a proforma, let the customer approve it, and convert it to a sale without entering the lines again.
Does it handle customer credit?
Yes. A sale can be part-paid and the balance becomes an invoice. Receivables show the outstanding amount and how long it has been owed.
Can I set different prices for wholesale customers?
Yes. Retail and wholesale pricing sit on the same product, so you do not maintain two catalogues.
Will it chase overdue invoices?
Overdue invoices raise notifications automatically each morning, so nothing sits forgotten because a person did not check.