Purchasing
Order, receive, and know what you owe
Raise an order to a supplier, receive the goods against it, and let stock and the bill update themselves — so what arrived, what was invoiced and what is owed are the same three numbers.
Goods receipt · GRN-1184
Against PO-2026-0331 · Adom Wholesale
| Line | Ordered | Received | Unit cost | Batch | Expiry |
|---|---|---|---|---|---|
| Rice 5kg — Perfumed | 120 | 120 | 78.00 | B-4421 | — |
| Milo Tin 400g | 60 | 60 | 31.00 | B-4422 | Mar 2027 |
| Ideal Milk 380g | 80 | 72 | 7.40 | B-4423 | Nov 2026 |
| Key Soap 700g | 200 | 200 | 5.20 | — | — |
Goods value
GH₵ 14,132
before landed cost
Freight allocated
GH₵ 480
into product cost
Short received
8 units
Ideal Milk 380g
What you get
The buying side, properly tracked
Purchase orders
Raise an order a supplier can read, with your prices and quantities, instead of a phone call nobody can check later.
Receive against the order
Book in what actually arrived. Short deliveries are visible because the order is still there to compare against.
Stock updates itself
Receiving goods raises stock at that branch, at the cost you paid, so valuation stays honest.
Supplier bills and balances
See what each supplier has invoiced, what you have paid and what is still outstanding.
A supplier record
Contact details, history and what you buy from whom, kept where the orders are.
Posted to the books
Bills and payments write their own journal entries, so payables are a ledger balance and not a guess.
Who this suits
Made for
- Shops buying from several suppliers
- Wholesalers and distributors managing stock in
- Businesses carrying supplier credit
- Owners who find out about short deliveries too late
- Anyone whose cost prices are out of date
Questions we get asked
Does receiving goods update my stock?
Yes. Goods received raise stock at the branch that received them, at the cost on the order, so valuation and margins follow.
Can I see what I owe each supplier?
Yes. Each supplier carries their bills, payments and outstanding balance, and the same figures appear in the ledger as payables.
Can I receive part of an order?
Yes. Book in what arrived and the order shows what is still outstanding, so a short delivery is visible rather than forgotten.
Does it handle more than one branch?
Yes. An order is received into a specific location, and stock, cost and valuation are tracked per branch.