Invoicing
Send the quote, then get paid
Quote a customer, turn the quote into a sale when they agree, and track what is still owed — with the tax lines and the branch already right because the sale came from the same place.
Proforma PRO-2026-0148
Quote · nothing posted to the books yet
Quote for
Kofi Distribution
Distributor · credit limit GH₵ 25,000
Issued 09 Aug 2026
Valid to 23 Aug
Terms: 30 days
| Item | Qty | Unit | Amount |
|---|---|---|---|
Ideal Milk 160g IDM-160 · carton of 48 | 20 | GH₵ 186.00 | GH₵ 3,720.00 |
Milo Refill 400g MLO-400 · carton of 12 | 15 | GH₵ 240.00 | GH₵ 3,600.00 |
Indomie Chicken IND-CHK · carton of 40 | 24 | GH₵ 98.00 | GH₵ 2,352.00 |
Frytol 5L FRY-5L · single | 30 | GH₵ 142.00 | GH₵ 4,260.00 |
- Subtotal
- GH₵ 13,932.00
- Discount (7%)
- − GH₵ 975.24
- VAT 15%
- GH₵ 1,943.51
- NHIL + GETFund 5%
- GH₵ 647.84
- Total
- GH₵ 15,548.11
Status
- Drafted
- Emailed
- Accepted
- Rung up
Converts once
No stock has moved and nothing has been posted. Both happen the moment a cashier rings it up.
What you get
From quote to payment, in one place
Proformas and quotes
Send a price before the sale. The customer gets a link they can open on a phone, and you keep the original.
A quote becomes a sale
When they agree, open the proforma in the till. The lines, the prices and the discounts come with it instead of being typed again.
Part payments tracked
Take something now and the rest later. The invoice shows what was paid, what is owed and when it was due.
Send it by SMS or WhatsApp
The customer gets a link to the invoice on their phone. No app, no login, no attachment to download.
Tax worked out for you
VAT and the Ghanaian levies are applied in the right order and printed line by line, so the invoice stands up to scrutiny.
Chase what is overdue
See who owes what and for how long, and get told rather than remembering to look.
Who this suits
Made for
- Wholesalers quoting before they sell
- Shops selling to businesses and institutions
- Anyone carrying customer credit
- Traders tired of writing invoices by hand
- Businesses asked for a proper VAT invoice
Questions we get asked
Can I send a quote before the sale?
Yes. Create a proforma, send the customer a link, and convert it to a real sale in the till when they agree — the lines and prices carry over.
Can customers pay in instalments?
Yes. Record a part payment against an invoice and the balance, the due date and the status all follow. Reprinting the receipt later shows what has actually been paid.
How does the customer get the invoice?
By SMS or WhatsApp as a link to its own page, or printed on paper or A4. Scanning the QR on a printed one opens the same page.
Does it handle VAT?
Yes. NHIL, GETFund and the COVID levy are charged on the net and VAT on the total after them, each named on its own line.